Maintenance Policy
Maintenance Policy
Availability of the latest equipment and proper infrastructural facilities is a prerequisite for creating a conducive atmosphere for teaching and learning on the campus. With this aim in view, Dewanhat Mahavidyalaya has formulated a Maintenance Policy to ensure effective maintenance, handling and management of various amenities and resources of the college.
The objectives of our Maintenance Policy are as follows:
- To ensure regular maintenance of infrastructural facilities, like college building, class rooms, playground, etc.
- To maintain the Geography laboratory in proper order.
- To maintain the College Library properly so that books and other amenities remain in good condition.
- To maintain and upgrade IT infrastructure/computer facilities so that the stakeholders remain up-to-date with the latest advancements in the use of computer technology in the Teaching-Learning process.
- To ensure the safety and security of the college by the proper maintenance of CCTV cameras and other necessary equipment.
- To safeguard the health and hygiene of the stakeholders by the proper maintenance of wash rooms, drinking water facilities, etc.
- To ensure judicious utilization of funds for maintenance work.
Maintenance Procedure
- The Principal is in charge of all maintenance work inside the campus with assistance from the Maintenance Committee.
- Any maintenance or repair work that needs to be done, is reported by the concerned teacher/Non-teaching staff to the Principal through a letter/mail.
- The Principal assigns a non-teaching staff member to address specific maintenance or repair work. If the task requires the involvement of external agencies, the Principal issues the necessary order.
- Meetings of the Maintenance Committee are convened by the Principal as and when required.
- Day to day maintenance of class rooms and Geography laboratory is overseen by all HODs with the assistance of college Non-teaching staff/ ‘Karmabandhu’.
- IT infrastructure/computers, college website, Wi-Fi system, CCTV cameras, Biometric Attendance system, virtual classroom, LCD projectors, sound systems, etc. are either maintained by service providers or their maintenance is outsourced to external agencies through Annual Maintenance Contract (AMC).
- The Librarian, Mr. Alamgir Mandal, is in charge of the maintenance of the library. He is assisted by the Library Peon, Mr. Ali Hossain. Fumigation and pest control are done in the library with the help of external agencies.
- Sports facilities are maintained by the Sports Committee.
- NSS volunteers and students assist in making the campus green and clean.
- All electrical equipments, including generator, water purifier, pump, etc. are taken care of by external agencies as and when required or by AMC.
- Day to day maintenance of wash rooms, sanitation system, girls’ common room, boys’ common room is done by the college ‘Karmabandhu’. However, help of external agencies is sorted as and when required.
- Maintenance of playground is done by external agencies.
- Maintenance of furniture is done by external agencies.
- Sri Lokeswar Barman is entrusted with the duty to maintain records of all maintenance work in the college.
- Annual stock verification is conducted every year and the status of furniture, lab, equipment, stationary, ICT facilities, Library, Sports items and all other assets is collected. All the items useable are accordingly repaired and maintained.
Maintenance Policy Members
| Sl. No. | Name | Designation | Position |
|---|---|---|---|
| 1 | Dr Aziz Ahmed | Principal | Chairperson |
| 2 | Smt. Atreyee Bagchi | Bursar | Members |
| 3 | Sri Shankhapradip Ghosh | TCS | Members |
| 4 | Sri Shankhapradip Ghosh | IQAC Coordinator | Members |
| 5 | All Heads of Departments | All Heads of Departments | Members |
| 6 | Mr Alamgir Mandal | Librarian | Members |
| 7 | Sri Ananta Kumar Sen (Accountant) | Office Staff | Members |
| 8 | Sri Biswanath De (Cashier) | Office Staff | Members |
| 9 | Sri Lokeswar Barman (Peon) | Office Staff | Members |
| 10 | Sri Bikash Das (Casual staff) | Office Staff | Members |